First Time Exhibitor Information

Achieve Success at Your First IMS

We want your first IMS experience to be both rewarding and as stress-free as possible. Here is a planning outline to help get you started.

Here is What’s Included with Your Booth 

  • Company name highlighted in the Program Book and fold-out Map Guide.
  • A listing on the IMS2022 website highlighting that you are a first-time exhibitor
  • A star highlighting your booth on the online floorplan
  • Illuminated exhibit space with 8' high backwall drape if needed and 3' high side rails (in-line booths only).
  • A 7" x 44" identification sign with your company name and booth number (in-line booths only).
  • General exhibit hall security service.
  • Access to the IMS promotional programs.
  • Access to discounted conference registrations for your staff and free EXPO passes for your customers

Discounted Furniture Package for First-Time Exhibitors (Deadline: 23 May)

Freeman the official General Service Contractor for IMS2022, will reach out to your main contact by email about their special First Time Exhibitor package for $560.00. It includes:

  • 8’H White & Grey Back Drape
  • 3’H Side Drape
  • 1 6’ draped table
  • 2 Chairs
  • 1 Wastebasket
  • 1 9’x10’ Carpet
  • First Night Booth Cleaning

Book this special package by responding to the email from Freeman or by using this form.

Next Steps:

  1. Bookmark the Exhibitor Services page. This is regularly updated.
  2. Note the important dates and deadlines. These are announced in the monthly Exhibitor newsletter as well as in the Exhibitor Planning Guide.
  3. Book your Hotel Rooms- onPeak, the official housing bureau of IMS2022, is accepting hotel reservations through 16 May 2022. If you are contacted by another third-party company, be aware that they are not endorsed by IMS. Reserve Your Hotel Room Today
  4. Stay Up-to-Date on Emails- we will convey important information and deadlines to you by email and through the Exhibitor Newsletter. Please be sure to add and to your address book or to your safe-senders list, to ensure deliverability.
  5. Set up your Exhibitor Console- One of the most valuable tools for IMS Exhibitors is the Exhibitor Console. To receive the greatest benefit be sure to complete all the information including product fields, logo, company descriptions, etc. If you would like to see your logo on the floorplan, please follow the instructions for "Wallpaper" in the Multi-Media tab and select "Fit Inside Booth" and "Transparent" company letters. You can toggle to the floorplan using the link below to check sizing. Add Your Information to the Console (use the main contact’s email and setup a new password.)
  6. Use the Exhibitor Tool Kit- Use the graphics in this toolkit to highlight your participation in IMS2022 on your website as well as social media. This will help generate buzz and increase booth traffic. Learn More
  7. Consider a Sponsorship- Maximize your exposure with these cost-effective sponsorship opportunities for first time exhibitors. Or, check out the complete list of available sponsorships at IMS2022.
  8. Register Your Booth Staff- Your main contact can register all booth staff and disburse discounted conference registrations. Each 10X10 booth will be allotted 5 booth staff registrations for essential staff. If you need additional passes, exhibition only passes are available through attendee registration. Registration for Exhibitors is Coming Soon through your exhibitor console.
  9. Review the Exhibitor Planning Guide-The guide will be sent to you by email from Freeman, and it includes details about IMS and the Colorado Convention Center, booth specs, and quick facts. The Exhibitor Service Planning Guide is your one stop guide for rules and regulations, shipping, move in information, ordering carpet and furniture, etc. for your booth.  Also, all the order forms you may need for IMS2022 are available. This information is also available online

Be sure to plan ahead for your on-site experience and check out Tips for On-site Success 

Need Help?

Contact Us- Your IMS team is here to assist you with any logistical questions you may have about the show—including questions about the Exhibitor Console, Sponsorships, Exhibitor Planning Guide, Booth Rules and Regulations, Badge Registration, etc.

General Exhibitor Inquiries

Kristen Anderson
Exhibition Coordinator


Janine Love
Exhibition Director


Carl Sheffres
Group Director Media & Events